Overview of Clerk Responsibilities
The City Clerk is required to authenticate, authorize the use of, and be the Custodian to the Corporate Seal of the City. The duties of the City Clerk are set forth in the City Charter and the Code of the City of Roanoke, which includes the following: provides staff support for the Mayor and Members of City Council; monitors day to day responsibilities of office subordinates; maintains official records of all City Council proceedings; attends all City Council meetings, public hearings, work sessions, special meetings; records and transcribes official actions taken by the Council; provides actions of Council to persons presenting communications or petitions to City Council; publishes all notices of public hearings, reports, ordinances, and other documents required to be published by Charter or as instructed by the Council; maintains all Conflict of Interest, Financial Statements and Real Estate Disclosure forms for City Council, members of authorities, City Planning Commission, Board of Zoning Appeals, City Manager, Real Estate Valuation assessors and constitutional officers for public inspection; maintains operation of an on-line document imaging database to provide public access to official City Council minutes, City Council agendas, ordinances and resolutions and other documents adopted by City Council for research purposes; performs other duties as required by the City Charter, as well as such acts and duties as may be prescribed by the Council; coordinates special events/functions hosted by the Council; interviews and hires employees for vacant positions and encourages staff development; demonstrates tact and diplomacy with regard to disciplinary actions; monitors the annual budgets of the City Clerk's Office and City Council; conveys information, in written and verbal form, to the Council, public and interdepartmental employees.