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FACILITY RENTAL RATES
ROANOKE CIVIC CENTER RATE SHEET
July 1, 2001

The following provisions are for informational purposes only. This rate sheet and general provisions are not part of any contract that may be entered into with the City of Roanoke. The License Agreement and the Roanoke Civic Center License Agreement Terms and Conditions constitute the contract with the City of Roanoke. Copies of those documents can be obtained from Civic Center Management upon request. Hours of use will be specified in the License Agreement based upon availability and the needs of the tenant.

Coliseum

Theatre

Exhibit Hall

Parking Lot (for event activity)

General Provisions

The City, through the Roanoke Civic Center, will furnish without additional charge, normal environmental control, routine janitorial services, water, normal house lighting, use of public areas, dressing rooms as available, and normal setup (excluding tables and portable chairs).

All lighting and sound equipment must be operated by authorized personnel. For certain stage or theatrical presentations, the services of union stagehands may be required to operate follow spotlights or other special equipment. Requests for their services should be coordinated through the Event Services Department.

The City, through the Roanoke Civic Center, will arrange, at Licensee's request and sole expense, stagehands, sound technicians, electrical, house staff, ticket sellers, security personnel, and in-house or rental equipment. Civic Center Management reserves the right to approve the minimum number of persons required for operation or public safety and to approve any personnel engaged or appointed by Licensee for these purposes.

Licensee shall, at his sole expense, furnish all special equipment and supplies, not included above, and all licenses, permits, or other necessary or required documents, clearances or approvals.

Civic Rate - A 25% reduction in the base rent is available to certain groups and organizations. To qualify for the civic rate, an approved non-commercial applicant must be entirely local (Roanoke Valley) and be civic, religious, charitable or educational, and where positively no admission is charged, no collection taken, no space or merchandise sold, and no revenue of any character derived, either directly or indirectly.

Ticket Sales - For any public event where tickets are sold, the following conditions shall apply: All tickets shall be sold and dispensed by the Roanoke Civic Center through its authorized outlets. Exception may be made with approval by Civic Center Management for a specific event or events with the method of selling and dispensing to be approved by Civic Center Management in advance and be subject to all provisions of the Roanoke Civic Center License Agreement and its terms and conditions.

All tickets, copy and design must be approved in advance and a copy of the printers manifest in a legally acceptable form must be filed with Civic Center Management before tickets can be offered for sale or advertised in any way.

The Civic Center Management reserves the right to approve the issuance of all complimentary tickets to assure compliance with audit procedure. Admission tax will be charged on all complimentary tickets.

Advertising and Promotion - Civic Center Management reserves the right to approve all advertising and promotional material posted or distributed by Licensee and limit such material to that directly related to the event for which Licensee has rented space.

Sale of Merchandise - All rights to sale of merchandise are reserved by the City, through the Roanoke Civic Center. Any exceptions to this policy must be approved in writing in advance by Civic Center Management. The right to approve distribution of merchandise for "sampling" purposes is likewise reserved.

Catering - Food and beverages must be served by the Roanoke Civic Center through Encore Catering, the official in-house caterer for the Roanoke Civic Center.

Payments - Deposits are required for all activities upon execution of the license agreement. Licensee shall pay to the City the initial required non-refundable deposit of 100% of the required basic facility fee for one event day with the return of the license agreement. The Civic Center manager may increase the amount of deposit required if in his or her sole judgement this is justified or desirable. The balance of the amount due shall be paid prior to occupancy.

If multiple events are held in one year, the licensee may opt to roll over the deposit from the previous event in lieu of making multiple deposits. Licensee also has the option of providing a standing deposit for the year.

Non-Transferability - License agreements may not be assigned or transferred; nor can any right, title or interest therein be sublet without prior written consent of all parties concerned and subsequent approval in writing by Civic Center Management.

Security - Licensee is responsible for the conduct of members, guests, patrons, performers, attendees and employees other than those engaged by the Roanoke Civic Center. An adequate number of police and/or security guards must be provided by Licensee and approved by Civic Center Management.

Liability Insurance - Licensee shall furnish his own liability insurance, insuring both Licensee, and as additional insureds the City of Roanoke, the Civic Center Commission, its officers, agents, employees and volunteers. Minimum coverage amounts: $1,000,000 General Aggregate; $1,000,000 Products - Completed/Operations Aggregate; $1,000,000 Personal and Advertising Injury; and $1,000,000 Each Occurrence. These amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 Aggregate; $1,000,000 Each Occurrence. These amounts may, for good cause, be increased by Civic Center Management. A properly executed copy of the insurance policy or certificate thereof, accompanied by the evidence satisfactory to the Manager that the policy is in force, must be on file with the Manager no later than seven (7) business days prior to occupancy. Further, Civic Center Management may require the posting of a performance bond or other appropriate bond for the purpose of assuring fulfillment of contractual obligations by Licensee.

Public Areas - Public areas including lobbies, concourses and entry ways are available for exhibit purposes, schedule permitting. Special arrangement and rates shall be a matter of negotiation between Licensee and Civic Center Management.

Admission Tax - An Admissions Tax of 9% will be levied on paid and complimentary tickets for all events charging an admission in any form.

Nondiscrimination by Licensee - Licensee must comply with the nondiscrimination provisions of Section '23.1-20 of the Code of the City of Roanoke (1979), as amended.

LOCAL NO. 55 I.A.T.S.E. UNION STAGEHANDS RATES

*Basic fee for Loaders/Unloaders includes two (2) tractor-trailers or equivalent. Each additional trailer or straight truck is $8.00 additional. Meal break – after five (5) hours.

Hourly rates for time in excess of eight (8) hours shall be computed at one and one-half times the applicable hourly rate. Minimum call is three (3) stagehands in the Performing Arts Theatre.

Any call starting at midnight or later will be one and one-half times the applicable hourly rate. Earlier load outs: (2) hours straight time and (2) hours time and one-half.

Four (4) hour minimum in-call and four (4) hour minimum out-call. Three (3) hour minimum performance call.

A union steward will automatically be added to any call with eight (8) or more workers on the call. Work calls and overtime are at the discretion of the Business Agent.

These union rates are provided for your convenience only. They are subject to change without notice and should be used only as a guideline to assist you in estimating your event cost. When you have the specific requirements for your event, you should schedule a meeting with the Events Services Manager and the local union Business Agent.

The final union bill will include a 18% administrative fee added for employer taxes, insurance and administration. Payment due upon receipt of bill.